---
title: "Appointment setting with ColdMeetings"
url: "https://coldmeetings.com/services/appointment-setting.md"
canonical_url: "https://coldmeetings.com/services/appointment-setting"
last_updated: "2026-10-23"
type: "product"
summary: "See how ColdMeetings records every reply against its campaign, labels intent and turns an interested answer into a booked meeting."
related: ["https://coldmeetings.com/services/b2b-lead-generation-services.md", "https://coldmeetings.com/services/outbound-prospecting-services.md", "https://coldmeetings.com/services/cold-email-agency.md", "https://coldmeetings.com/pricing.md"]
---

# Appointment setting with ColdMeetings

> **For AI agents:** the complete index of ColdMeetings pages is [llms.txt](https://coldmeetings.com/llms.txt). Every page is also served as markdown at its URL plus .md.

See how ColdMeetings records every reply against its campaign, labels intent and turns an interested answer into a booked meeting.

The hard part of getting on calendars is what happens after someone writes back. ColdMeetings keeps each reply attached to the campaign that earned it, so interested answers stand out and none of them sits unread.

- Every reply is stored against its campaign.
- Intent labels separate interested from not now.
- A meeting is booked from the reply you choose.

## What the reply desk gives you

Six parts of the platform that sit between a prospect answering and a meeting on your calendar.

- **Replies tied to campaigns.** Each answer is recorded against the campaign and sequence step that produced it, so you see which message started the conversation.
- **Intent labels.** Replies carry an intent label, which lets you work the interested ones first and set the rest aside.
- **Opt-outs sorted for you.** A fixed rule matches requests to stop before anything else reads the reply, and puts the address on the do-not-contact list so it is never emailed again.
- **Meetings from the reply.** When a prospect says yes, you book the meeting from that reply and the booking stays linked to the thread.
- **One campaign report.** Sends, bounces, complaints, replies and meetings booked appear together in the campaign report, with counts and rates.
- **Two rates to watch.** Reply rate and meeting-booked rate can both be read from your own account once replies and bookings are recorded.

## From first answer to meeting

1. **A reply arrives.** The answer lands in the replies view with the campaign, the prospect and the step that was sent.
2. **Read the intent.** Check the intent label, open the thread and decide whether the prospect is ready for a call.
3. **Book the meeting.** Create the meeting from the reply so the time, the prospect and the thread stay together.
4. **Read the two rates.** Compare replies to delivered emails, then meetings to replies, and change the campaign that lags.

## From delivered emails to booked meetings

Appointment setting is a chain of two rates. The reply rate says how many delivered emails get an answer. The meeting-booked rate says how many answers become a meeting. Three example scenarios show how the chain moves.

Scenario figures are examples for working the arithmetic, not benchmarks and not results anyone has achieved.

Reply rate and meeting-booked rate in three example scenarios

| Scenario | Delivered | Replies | Reply rate | Meetings booked | Booked per reply | Booked per delivered |
| --- | --- | --- | --- | --- | --- | --- |
| Scenario A | 2,000 | 30 | 1.5% | 6 | 20% | 0.3% |
| Scenario B | 2,000 | 50 | 2.5% | 14 | 28% | 0.7% |
| Scenario C | 2,000 | 80 | 4% | 28 | 35% | 1.4% |

The arithmetic

- Reply rate = replies / delivered x 100
- Meeting-booked rate = meetings booked / replies x 100

The platform records every reply against its campaign and lets you turn a reply into a booked meeting, so both rates can be read from your own account.

## Pricing

Replies and meetings are part of the monthly plan, shown here from the plan catalog.

Plans for this page, read from the plan catalog

| Plan | Price | Prospects a month | Domains | Mailboxes | Active campaigns |
| --- | --- | --- | --- | --- | --- |
| Professional | $495/month | 10,000 | 12 | 30 | 5 |

## Questions

### Does ColdMeetings reply to prospects for me?

No. The platform records replies, labels their intent and lets you book a meeting from them. You or your team write the answers.

### Where do I see which campaign a reply came from?

Every reply is stored against its campaign, so the replies view shows the campaign and the step that was sent.

### Can I measure how many replies become meetings?

Yes. Meetings booked from replies are recorded, so the meeting-booked rate can be read from your own account.

## Related

- [B2B lead generation services on ColdMeetings](https://coldmeetings.com/services/b2b-lead-generation-services.md)
- [Outbound prospecting limits by plan](https://coldmeetings.com/services/outbound-prospecting-services.md)
- [Cold email setup without an agency](https://coldmeetings.com/services/cold-email-agency.md)
- [Pricing](https://coldmeetings.com/pricing.md)

## Related

- [B2B lead generation services on ColdMeetings](https://coldmeetings.com/services/b2b-lead-generation-services.md)
- [Outbound prospecting limits by plan](https://coldmeetings.com/services/outbound-prospecting-services.md)
- [Cold email setup without an agency](https://coldmeetings.com/services/cold-email-agency.md)
- [Pricing: Professional and Enterprise plans](https://coldmeetings.com/pricing.md)